COLUMBINE PAPILLON CLUB CONSTITUTION & BYLAWS

COLUMBINE PAPILLON CLUB
CONSTITUTION
(Revised 12-28-2003)

ARTICLE I
Name and Objectives

SECTION 1. The name of the club shall be Columbine Papillon Club

SECTION 2. The objectives of the club shall be:

SPECIALTY CLUB
(a) To encourage and promote quality in the breeding of purebred Papillon and to do all possible to bring their natural qualities to perfection;
(b) To urge members and breeders to accept the standard of the breed as approved by The American Kennel Club as the only standard of excellence by which Papillon shall be judged;
(c) To do all in its power to protect and advance the interests of the breed by encouraging sportsmanlike competition at
· Dog shows
· Obedience trials
· Performance events
· Sanctioned matches
(d) To conduct
· Dog shows
· Obedience trials
· Performance events
· Sanctioned matches
Under the rules and regulations of The American Kennel Club.

SECTION 3. The club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the club shall go to the benefit of any member or individual.

SECTION 4. The members of the club shall adopt and may from time to time revise such bylaws as may be required to carry out these objectives.

COLUMBINE PAPILLON CLUB
BYLAWS
(Revised 12-28-2003)

ARTICLE I
Membership

SECTION 1. Eligibility. There shall be 4 types of membership open to all persons who are in good standing with The American Kennel Club and who subscribe to the purposes of this Club:

Individual-Open to persons 18 years of age and shall be granted all club privileges including the right to vote and hold office.
Household - Each household member over 18 years of age enjoys all club privileges including the right to vote and hold office.
Junior - Open to persons 10-17 years of age, cannot vote or hold office and may automatically convert to regular membership upon reaching their 18th birthday.
Associate - Open to persons not residing in the club territory who wish to be a member for purposes other than to vote or hold office.

While membership is to be unrestricted as to residence, the club's primary purpose is to be representative of the breeders and exhibitors in its immediate area.

SECTION 2. Dues. Annual dues will be established by the club membership. Membership dues will be payable on or before the first day of September. No member may vote whose dues are not paid for the current year. During the month of August the Treasurer shall send to each member a statement of dues for the ensuing year.

SECTION 3. Election to Membership. Each applicant for membership shall apply on a form approved by the board of directors and which shall provide that the applicant agrees to abide by the constitution, bylaws, the rules and regulations of The American Kennel Club. The application shall state the name, address, and occupation of the applicant and it shall carry the endorsement of two members in good standing. Accompanying the application, the prospective member shall submit dues payment for the current year.
All applications are to be filed with the Recording Secretary and each application is to be read at the first meeting of the club following its receipt. At the next club meeting the application will be voted upon and affirmative votes of 2/3 of the members present and voting by secret ballot at that meeting shall be required to elect the applicant.
Applicants for membership who have been rejected by the club may not reapply within six months after such rejection.

SECTION 4. Termination of Membership. Memberships may be terminated:
(a) By resignation. Any member in good standing may resign from the club upon written notice to the Recording Secretary, but no member may resign when in debt to the club. Obligations other than dues are considered a debt to the club and must be paid in full prior to resignation.
(b) By lapsing. A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid 60 days after the first day of the fiscal year; however, the board may grant an additional 30 days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any club meeting whose dues are unpaid as of the date of that meeting.
(c) By expulsion. A membership may be terminated by expulsion as provided in Article VI of these bylaws.

ARTICLE II
Meetings and Voting

SECTION 1. Club Meetings. Meetings of the club shall be held bi-monthly (6 per year) within the area of the Greater Front Range at such hour and place as may be designated by the board of directors. Written notice of each such meeting shall be mailed by the Corresponding Secretary at least 10 days prior to the date of the meeting. The quorum for such meetings shall be 10 percent of the active members in good standing.

SECTION 2. Special Club Meetings. Special club meetings may be called by the President, or by a majority vote of the members of the board who are present and voting at any regular or special meeting of the board; and shall be called by the Corresponding Secretary upon receipt of a petition signed by five members of the club who are in good standing. Such special meetings shall be held within the club's territory at such place, date and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of such a meeting shall be mailed by the Corresponding Secretary at least five days and not more than 15 days prior to the date of the meeting, and said notice shall state the purpose of the meeting, and no other club business may be transacted thereat. The quorum for such a meeting shall be 20 percent of the members in good standing.

SECTION 3. Board Meetings. The first meeting of the board shall be held immediately following the election. Other meetings of the board of directors shall be held within the area of the Greater Front Range and at such hour and place as are designated by the president or by a majority of the entire board. Written notice of each such other meeting shall be mailed by the Corresponding Secretary at least 10 days prior to the date of the meeting. The quorum for a board meeting shall be a majority of the board.

SECTION 4. Special Board Meetings. Special meetings of the board may be called by the President; or shall be called by the Corresponding Secretary upon receipt of a written request signed by at least three members of the board. Such special meetings shall be held at such hour and place as may be designated by the person or persons calling the special board meeting and will be held within the area of the club's territory. The Corresponding Secretary shall mail written notice of such meeting at least five days and not more than 15 days prior to the date of the meeting. Said notice shall state the purpose of the meeting and no other business shall be transacted thereat. The quorum for said meeting shall be a majority of the board.

SECTION 5. Voting. Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the club at which he is present. Proxy voting will not be permitted at any club meeting or election.


ARTICLE III
Directors and Officers

SECTION 1. Board of Directors. The Board shall be comprised of the officers and 5 other persons, all of whom shall be members in good standing and all of whom shall be elected for one-year terms at the club's annual meeting as provided in Article IV and shall serve until their successors are elected. General management of the club's affairs shall be entrusted to the board of directors.

SECTION 2. Officers. The club's officers, consisting of the President, Vice President, Recording Secretary, Corresponding Secretary and Treasurer, shall serve in their respective capacities both with regard to the club and its meetings and the board and its meetings.
(a) The President shall preside at all meetings of the club and of the board and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these bylaws.
(b) The Vice President shall have the duties and exercise the powers of the President in case of the President's death, absence or incapacity.
(c) The Recording Secretary shall keep a record of all meetings of the club and of the board and of all matters of which a record shall be ordered by the club. Keep a roll of the members of the club with their addresses and carry out such other duties as are prescribed in these bylaws.
(d) The Corresponding Secretary shall receive and respond to the correspondence of the club, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, and carry out such other duties as are prescribed in these bylaws.
(e) The Treasurer shall collect and receive all moneys due or belonging to the club. Moneys shall be deposited in a bank, designated by the board, in the name of the club. The books shall at all times be open to inspection by the board and a report shall be given at every meeting on the condition of the club's finances and every item of receipt or payment not before reported; and at the annual meeting an accounting shall be rendered of all moneys received and expended during the previous fiscal year. The Treasurer shall be bonded in such amount, as the board of directors shall determine.
(f) AKC Delegate (for clubs elected member clubs of the AKC).

SECTION 3. Vacancies. Any vacancies occurring on the board or among the officers during the year shall be filled until the next annual election by a majority vote of all the then members of the board at its first regular meeting following the creation of such vacancy, or at a special board meeting called for that purpose; except that a vacancy in the office of President shall be filled automatically by the Vice President and the resulting vacancy in the office of Vice President shall be filled by the board.

ARTICLE IV
The Club Year, Annual Meeting, Elections

SECTION 1. Club Year. The club's fiscal year shall begin on the first day of September and end on the last day of August.
The club's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.
SECTION 2. Annual Meeting. The annual meeting shall be held in the month of April which officers and directors for the ensuing year shall be elected by secret ballot from among those nominated in accordance with Section 4 of this article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to the successor in office all properties and records relating to that office at the annual meeting.
SECTION 3. Elections. The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The 5 nominated candidates for other positions on the board who receive the greatest number of votes for such positions shall be declared elected.
SECTION 4. Nominations. No person may be a candidate in a club election who has not been nominated. During the month of December the board shall select a Nominating Committee consisting of three members and two alternates not more than one of who may be a member of the board. The Corresponding Secretary shall immediately notify the committeemen and alternates of their selection. The committee shall name a chairman and it shall be such person's duty to call a committee meeting, which shall be held on or before January 1st.
(a) The committee shall nominate one candidate for each office (and for Delegate, who may but need not be an officer or director of the club) and positions on the board and, after securing the consent of each person so nominated, shall immediately report their nominations to the Corresponding Secretary in writing.
(b) Upon receipt of the Nominating Committee's report, the Corresponding Secretary shall, at least two weeks before the February meeting, notify each member in writing of the candidates so nominated.
(c) Additional nominations may be made at the February meeting by any member in attendance, provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidates not in attendance at this meeting, the proposer shall present to the Corresponding Secretary a written statement from the proposed candidate signifying willingness to be a candidate. No person may be a candidate for more than one position (except for the position of Delegate).
(d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.

ARTICLE V
Committees

SECTION 1. The board may each year appoint standing committees to advance the work of the club in such matters as dog shows, obedience trials, trophies, annual prizes, membership and other fields, which may well be served by committees. Such committees shall always be subject to the final authority of the board. Special committees may also be appointed by the board to aid it on particular projects.
SECTION 2. Any committee appointment may be terminated by a majority vote of the full membership of the board upon written notice to the appointee; and board may appoint successors to those persons whose services have been terminated.

ARTICLE VI
Discipline

SECTION 1. American Kennel Club Suspension. Any member who is suspended from the privileges of The Papillon Club of America or The American Kennel Club automatically shall be suspended from the privileges of this club for a like period.

SECTION 2. Charges. Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the club. Written charges with specifications must be filed in duplicate with the Corresponding Secretary together with a deposit of $25.00, which shall be forfeited if the board following a hearing does not sustain such charges. The Corresponding Secretary shall promptly send a copy of the charges to each member of the board or present them at a board meeting, and the board shall first consider whether the actions alleged in the charges, if proved, might constitute conduct prejudicial to the best interests of the club. If the board considers that the charges do not allege conduct which would be prejudicial to the best interests of the club, it may refuse to entertain jurisdiction. If the board entertains jurisdiction of the charges, it shall fix a date for a hearing by the board not less than three weeks or more than six weeks thereafter. The Corresponding Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes.

SECTION 3. Board Hearing. The board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all the evidence and testimony presented by complainant and defendant, the board may by a majority vote of those present reprimand or suspend the defendant from all privileges of the club for not more than six months from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right to appear before his fellow members at the ensuing club meeting which considers the board's recommendation. Immediately after the board has reached a decision, it's finding shall be put in written form and filed with the Corresponding Secretary. The Corresponding Secretary, in turn shall notify each of the parties of the board's decision and penalty, if any.

SECTION 4. Expulsion. Expulsion of a member from the club may be accomplished only at a meeting of the club following a board hearing and upon the board's recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the club to be held within 60 days but not earlier than 30 days after the date of the board's recommendation, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the board's suspension shall stand.

ARTICLE VII
Amendments

SECTION 1. Amendments to the constitution and bylaws may be proposed by the board of directors or by written petition addressed to the Corresponding Secretary signed by 20 percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the board of directors and must be submitted to the members with recommendations of the board by the Corresponding Secretary for a vote within three months of the date when the Corresponding Secretary received the petition.

SECTION 2. The constitution and bylaws may be amended by a 2/3 secret vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting. No amendment to the constitution and bylaws that is adopted by the club shall become effective until the Board of Directors of The American Kennel Club has approved it.

ARTICLE VIII
Dissolution

Section 1. The club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the club nor any proceeds thereof nor any assets of the club shall be distributed to any members of the club, but after payment of the debts of the club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the board of directors.

ARTICLE IX
Order of Business

SECTION 1. At meetings of the club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Roll Call
Minutes of last meeting
Report of President/Vice President
Report of Secretary (Recording & Corresponding)
Report of Treasurer
Reports of committees
Election of officers and board (at annual meeting)
Election of new members
Unfinished business
New business
Adjournment

ARTICLE X
Parliamentary Authority

SECTION 1. The rules contained in the current edition of "Robert's Rules of Order, Newly Revised," shall govern the club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the club may adopt.