Listing of Meeting Minutes (from most recent to earliest)

COMMITTEE REPORTS

PLAY DAY: Pati Matthews, Chair, reported that no Play Days are scheduled yet in 2004. Tracy Burdick gave a report on the November 1, 2003 Play Day and also discussed some of the challenges encountered in getting notices out.

MATCH: Chris Wellman gave a report on the November fun match and announced our next event on January 25 in Widefield--the Colorado Springs KC's all-breed sanctioned match followed by a toy breed match and a Papillon sweepstakes (hosted by Columbine Papillon Club).

No other committee reports were given (most chairs were unable to attend).

ELECTION OF NEW MEMBERS

Per the Constitutions and By-Laws, Chris Wellman was officially voted into membership by secret ballot.

Application for household membership was read from Susan Santos, Dan Sherman, and Sarah Sherman (Jr.) of Evergreen. They were in attendance (their first meeting) and also attended the previous Play Day in November.

The meeting ended with members and guests introducing themselves and their Papillons. Time of adjournment was not recorded.

Respectfully submitted,

Tracy Burdick
Acting Recording Secretary

(pending membership approval)

COLUMBINE PAPILLON CLUB
Minutes of General Meeting
October 18, 2003 @ Village Inn, Castle Rock, CO

MEMBERS PRESENT: Kathryn Bryant, Tracy and Russ Burdick, Pati Matthews, Carl Ware, Jim Hilton, Marge Boughan, Carolyn Mills, Jann Bach, Chris Stribley [Secretary's note: Until October 31, 2003, everyone present at club meetings is considered a prospective charter member and, therefore, eligible to vote. There will be no quorum requirement until Charter Members are finalized.] 

Tracy Burdick, CPC Vice president, called the meeting to order at 12:20 pm. First order of business was role call where everyone introduced themselves and their involvement with the papillon breed.

Marge Boughan moved to dispense with the reading of the minutes and accept them as posted on the website. Motion was seconded by Jim Hilton; all members agreed to the motion.

RECORDING SECRETARY REPORT
Kathryn Bryant reported that she had $340 in charter member dues to give to the Treasurer. Application count: 10 regular members, 6 household members, 4 associate members.

CORRESPONDING SECRETARY REPORT
Marge Boughan reported that she has received several inquiries regarding membership in the club. She has sent out charter application forms to those people.

TREASURERíS REPORT
Jim Hilton reported that he and Tracy Burdick will go to US Bank after this meeting and set up the club checking account. Jim has researched several banks and decided the best deal was with US Bank, who could offer us a free checking account.

COMMITTEE REPORTS

LOGO COMMITTEE (Cathy Mills, Chair) No report.

MATCH COMMITTEE (Jan Leonard, Chair) -- Tracy Burdick reported that Jan Leonard called Tracy to excuse herself from the meeting due to illness.

PLAY DAY COMMITTEE (Pati Matthews, Chair) - Pati reported that Tracy Burdick will coordinate the next play day on November 1, 2003, and that all matters regarding the play day were discussed at the Board meeting. Since everyone at this meeting was also present at the Board meeting, there is no point in reviewing that information.

OLD BUSINESS

CONSTITUTION AND BY-LAWS: Issues were discussed at today's Board meeting.

AKC APPROVAL STATUS: Tracy Burdick reminded everyone that February 4, 2004, is the earliest date that CPC can apply for AKC membership and still meet AKC's requirement that a club must exist for at least one year prior to beginning the application process. For the record, CPC's first organizational meeting was held on February 4, 2003.

MEMBERSHIP APPLICATION & SPONSOR'S FORM: Tracy Burdick reminded everyone that the deadline for charter membership is October 31, 2003. This date was chosen because it corresponds to the club's fiscal year. The regular application will be posted on the web site and will be available for download. The charter application will NOT be posted on the website.
Tracy will draw up a Sponsor Form and post it on the Yahoo board. Board members are asked to review the form and send suggestions to Tracy.
Kathryn Bryant will post a list of dues-paid charter members on the Yahoo board list. Conspicuously missing names should spur Board members to remind those potential charter members to send in their app and dues before the 31st deadline.

WEBSITE DOMAIN NAME: The domain name, <www.columbinepapillonclub.org>, was purchased in late August. CPC's website is currently up and running under that name, thanks to Webmaster Russ Burdick.

NEWSLETTER: The status of the newsletter is unclear at this time. Peggy Hrouda graciously volunteered to be the newsletter editor at the first organizational meeting and reported on its status at the April meeting. There should be enough money from contributions made at that meeting to underwrite a mailing,. Marge Boughan has Peggy's phone number and will email it to Chris Wellman.

CLUB LOGO: The status of the logo is unknown since Cathy Mills was unable to attend today's meeting. Kathryn Bryant passed out a prototype of CPC business cards for publicizing the club to papillon owners we meet on the street. Based on her experience designing these cards, Kathryn suggested the logo be able to fit on a business card and also be able to print in black and white (for letterhead stationaryóbest if logo can be downloaded quickly to make a letterhead template).

INSURANCE FOR MANTAYO PLAY DAY AND OTHER CLUB EVENTS: Pati Matthews didn't check it out because we cancelled the original Mantayo play day. Chris Stribley, Jann Bach, Carolyn Mills, and Tracy Burdick will check with their other clubs about insurance coverage since this is an ongoing concern, and not just limited to Mantayo. 

NEW BUSINESS

BOARD COMMUNICATION: These issues were discussed earlier today.

CLUB COMMUNICATION: the website is up and running and is a good communication vehicle for most everyone, except a few who do not have home computers or internet browsers.
Meeting notices will be sent out by the Corresponding Secretary.
Newsletter can be emailed if there is an email address on the membership application. It can also be posted on the website. Peggy Hrouda should be consulted regarding her preference for the newsletter format.
Options to distribute other club news are: website, phone chain, email and USPS. Chris Stribley suggested that people who want club correspondence sent USPS contribute extra money for the postage and printing.

YEARLY CALENDAR OF MEMBERSHIP MEETINGS: Members agreed to the following schedule of regular club meetings:
August (meeting & potluck lunch at Greeley KC dog show)
October (lunch meeting in Castle Rock)
December (fun day with dogs, location to be announced)
February (meeting at CKC/Plum Creek KC dog show in Denver
April (lunch meeting in Castle Rock)
June (meeting at Colorado Springs KC dog show in Colorado Springs)

YEARLY CALENDAR OF BOARD MEETINGS: Board meetings will be open to all members. Scheduled Board meetings will precede the regular membership meetings. Other Board business can be accomplished via email (yahoo list).

NEW STANDING COMMITTEES: Members agreed that committee chairs should write job descriptions (responsibilities and expectations) of their respective positions. The following new committees were proposed:
Hospitality -- Carolyn Mills
Newsletter -- Position open; Peggy Hrouda will be asked if she still wants to take it over
Ways & Means (Fundraising) -- Position open
Website -- Russ Burdick

PENDING EVENTS: Tracy Burdick proposed a list of pending events. Some have been scheduled, some have not. Upcoming events and event coordinators are:
Play Day, November 1, Denver -- Tracy Burdick
Fun Match, November 19(?) -- Chris Wellman & Jan Leonard
CGC Tests, no date set -- Jan Leonard
Obedience, no date set -- look at apps to see how much interest we have
Other -- Therapy Dog and Breed Showcase are being considered

PRESENTATION: The scheduled presentation on the AKC Canine Good Citizenship Program was cancelled because the speaker, Jan Leonard, was ill and unable to attend the meeting. Handouts for the presentation were distributed in lieu of the presentation.

Motion to adjourn by Pati Matthews, seconded by Carl Ware. No objections. Meeting adjourned at 2:10 pm.

Respectfully submitted,

Kathryn N Bryant
CPC Recording Secretary

-------------------------

COLUMBINE PAPILLON CLUB
Minutes of Board Meeting
October 18, 2003 @ Village Inn, Castle Rock, CO

MEMBERS PRESENT: Kathryn Bryant, Tracy Burdick, Pati Matthews, Jim Hilton, Marge Boughan, Carolyn Mills
GUESTS PRESENT: Russ Burdick, Carl Ware, Jann Bach, Chris Stribley 

Tracy Burdick, CPC Vice-president, called the meeting to order at 11:15am. Chris Wellman is out of town and is not able to preside at this board meeting.

ISSUES DISCUSSED AT BOARD MEETING:

CONSTITUTION AND BY-LAWS
Tracy Burdick has received an updated copy of the bylaws from Chris Wellman. Tracy noted that the updated copy does not reflect all the changes discussed at the July meeting. Additionally, upon closer inspection of the entire document, there are items which are normally addressed in bylaws and probably need to be added to ours--for example, frequency of scheduled board meetings.
Discussion turned to "When should we ratify the by-laws? " Consensus of Board members is that the document still needs work before it can be submitted for ratification. Pati Matthews made the following motion,
"That the Board shall spend two (2) weeks to affect and ratify changes to the Constitution. These changes will be presented to the membership at the next meeting."
Motion seconded by Marge Boughan and accepted unanimously by the board.

Tracy will type out the constitution action items that need to be decided on by the board.

BOARD COMMUNICATION
Problems noted:
1) Communication is difficult because individual computers owned by Board members do not share a standardized set of functionality.
2) Not all members are experienced computer users.
3) Board members are not responding to emails on a timely basis. Note: all members have said they are able to receive the yahoo list communications.
4) Unread emails are a problem. Some members have email programs that sort by date; emails sent from machines that do not have the date set correctly are getting shunted to the bottom of the stack and never viewed.

The Board agrees that because of the afore-mentioned problems we should meet monthly, if needed, during this formative period.

CLUB COMMUNICATION
It was noted that not everyone is receiving general emails. In these cases, the problem may lie with the receiver.

ACTIVITIES
Playday -- Tracy Burdick reported the next play day is scheduled for November 1, 2003, at Mantayo Kennels in Denver. It was noted that most of the pet people reside in and around the Denver area so this is a good location for a large turnout.
Re: activities -- Socializing, as an activity, has been eminently successful. The board agreed that the final decision for play day activities lies with the coordinator. The Board appointed Tracy Burdick as the coordinator for the Nov. 1 play day.

Fun Match -- Tracy Burdick relayed news from Chris Wellman regarding the next fun match. Chris has tentatively selected the date November 19, 2003, and plans on using the training center in Widefield, south of Colorado Springs. CPC can use the building for no charge. Chris Wellman was appointed match chairman for this event and the Board agreed to support it. Obedience was discussed but there was no decision on whether to hold it or not. The Board agreed that Chris Wellman can coordinate all activities associated with this match.
When a calendar was finally consulted, the Board was informed of the unsettling fact that November 19 is a Wednesday. This leaves the question of whether Chris Wellman intended the match date be Nov. 16 or Nov. 23. We will have to wait until Chris returns from her trip to finalize the date.

Jim Hilton made a motion to adjourn at approximately 12:15 pm. Motion seconded by Marge Boughan and approved by the Board.

Respectfully submitted,

Kathryn N Bryant
Recording Secretary

COLUMBINE PAPILLON CLUB

August 16, 2003 @ Island Grove Regional Park, Greeley, CO
Minutes of General Meeting

MEMBERS PRESENT: Kathryn Bryant, Tracy Burdick, Jan Leonard, Martha Rabe, Chris Wellman, Karen Hagler, Pati Matthews, Carl Ware, Dean and Kathryn Wubbena, Leslie Perkins, Cathy Mills, Megan Nehls, Scott Williams, Celia Mathers, Carol Worcester, Cheryl Glenn, Chris Bruns, Lori Disney, Carrie McLean, Jan Biefeld Nussdorfer, Bonnie Lee, Tim Priehs [Secretary's note: Until October 31, 2003, everyone present at club meetings is considered a prospective charter member and, therefore, eligible to vote. There will be no quorum requirement until Charter Members are finalized.]

Chris Wellman, CPC president, called the meeting to order at 11:10am. First order of business was role call where everyone introduced themselves and their involvement with the papillon breed.

MINUTES from the July board meeting were read. Martha Rabe made a motion to accept the minutes, second by Karen Hagler. Minutes approved by voice vote.

COMMITTEE REPORTS:
MEMBERSHIP APPLICATION: Tracy Burdick reported on the status of the membership application. The committee recommends a Charter Application which will expire on October 31, 2003. The Charter Application will be the same as the standard application with the exception that the requirement for sponsorship and meeting attendance be waived. This Charter Application form was distributed to interested meeting attendees. For clarification, a Household Membership will fill out one application listing names of all household members who will be included in the membership. Date of birth will be included for household members under the age of 18. Associate Members will include individuals who are interested in Club events and want to be listed on the mailing list, but not vote or expect to attend meetings.

LOGO: Kathy Mills reported that she and her husband have been out of town and have not been able to work on the logo. Kathy will coordinate logo design with the other logo committee members.

ACTIVITIES:
PLAY DAY: Chris Wellman passed around the Club scrapbook which contained photographs of the June Play Day in Florence. Pati Matthews summarized the highlights of the play day activities.

PAWS FOR CHARITY: Tracy Burdick reported on the educational booth that was staffed by Club members at the Animal ER Paws for Charity event on August 2, 2003.

OLD BUSINESS:
CONSTITUTION AND BY-LAWS: will be voted on at the October meeting so everyone will have an opportunity to read the document as posted on the CPC website. Pati Matthews moved that we add a fifth member to the Board. Seconded by Tracy Burdick. Motion approved unanimously by voice vote.

AKC APPLICATION: Tracy Burdick reported on her conversation with AKC Club Relations Department. 1) The AKC does not require a survey of charter members' AKC activities; so the issue of a survey will be tabled. 2) The AKC will not accept any prospective club application until that club has been in existenc for at least one year. Although the AKC is not interested in individual member activity, the AKC is very interested in how many, and type of activities sponsored by the applicant club prior to submission of its AKC Application.

A brainstorming discussion of possible activities ensued. Some ideas are:
· CGC Certifications-Jan Leonard's husband is a certified examiner
· Ring Steward classes
· Grooming seminar-perhaps Martha Rabe would be willing to be the presenter
· Fun matches with awards for "Best in …" all sorts of non-regular classes, as well as breed and obedience competitions
· Seminar on Movement and structure - Jan Leonard, an AKC breed judge, is willing to do this
· Jan suggested the 4-H building in Littleton for indoor activities. It is large enough to hold two rings.

NEXT PLAYDAY/FUN MATCH: will be held on the first Sunday in October depending on availability of location.

NEW BUSINESS:
Tracy Burdick moved we purchase a Club domain name for about $8.50/year. The name <www.columbinepapillonclub.org> is currently available. Seconded by Lori Disney and approved unanimously by voice vote.

NEXT MEETING: The next CPC general meeting will be held the third Saturday in October (October 18, 2003) at Pegasus Restaurant in Castle Rock, CO.

Meeting adjourned at approximately noon, so everyone could dive into the sumptuous pot luck lunch.

Respectfully submitted,
Kathryn N Bryant

COLUMBINE PAPILLON CLUB

July 19, 2003 @ Tosca's Mexican Restaurant,
Minutes of Board Meeting

BOARD MEMBERS PRESENT: Kathryn Bryant, Tracy Burdick, Carolyn Mills, Lou Hilton, Jim Hilton, Jan Leonard, Martha Rabe, Chris Wellman

Chris Wellman, CPC president, called the meeting to order at 11:20am.

MINUTES from the previous board and general meeting were read. Martha Rabe made a motion to accept the minutes, second by Tracy Burdick. Minutes accepted by board members with the change that Jim and Lou Hilton's names be added to members present at the General Meeting.

NEXT GENERAL MEMBERSHIP MEETING will be held on Saturday, August 16, 2003, at the Greeley KC show location, 30 minutes after the Papillon judging. Jan Leonard suggested we contact Bob Shreve to request the papillon judging be held in the morning between 10 am and noon. Jan also suggested we try to get a space in the Pavilion. Jan will informally chat with Bob Shreve re the show time and Pavilion; then Marge Bougham will be asked to write a letter in the name of the Club to confirm our request. Tracy Burdick will coordinate the potluck lunch among the Board members. Tracy and Chris Wellman will coordinate email to the other club members. Major business at this meeting will be a discussion of AKC and membership applications, the member survey, and a discussion for the next Play Day.

AKC APPLICATION: Tracy Burdick presented the survey form and moved we accept the form, with the addition of Survey Date on the form. This survey form, for the benefit of the AKC, is to be filled out by charter members detailing their respective activities related to participation in AKC clubs and other dog-related activities. Motion seconded by Lou Hilton. Approved unanimously by voice vote.

MEMBERSHIP APPLICATION: A draft of this form was presented by Tracy Burdick. A discussion was held and the following items were clarified:

• Election of Officers (annual meeting)-to be held in April
• Dues Paid Date-September 1st with a 60 day grace period. One half of annual dues will be paid by anyone joining between March 1 and August 31
• Associate Members-available to people wishing to join the club who reside outside the Club Territory
• Individual and Household Members-remove the clause "one vote per household"
• Active Status-active status (i.e., eligible to vote) will be maintained by attending two meetings within the previous twelve-month period. Members elected to office must attend three meetings within the previous twelve-month period
• Election Timetable
  - December: nominating committee slate to meet; slate to be published before February meeting
  - February: nominations will be accepted from the floor
  - April: Annual meeting and elections
• Additions to application
  - "Meeting notices will be by email unless specified otherwise"
  - "Are you will to hold office?"
• Sponsor Form-to be filled out by primary sponsor; should be part of the application
• Guidelines for Ethical Conduct- will be addressed later.

Tracy Burdick moved that we accept the application draft with recommended changes and submit it to members at the next general meeting. Seconded by Carolyn Mills; motion passed unanimously.

CONSTITUTION AND BY-LAWS: Chris Wellman presented a draft of the constitution. The following suggestions were made:

• Article 1, Section 2
  - replace "objects" with the word "objectives"
  - Paragraph (b) specify "Papillons"
  - Paragraphs (c and d) add "other performance events"
• By-Laws
  - Club Territory is the Greater Front Range of Colorado; meetings will be held within the boundaries of the Club Territory (secretary's note: I don't know what section this should go in)
• Article I
  - Remove "four types of membership" and "18 years of age or older"
  - Change "regular membership" to "Individual"
  - Specify Individual membership to be persons 18 years old or older
  - Dues: Remove references to specific dollar amounts for dues; replace with "annual dues will be set by the club membership"; change dates to reflect September dues date; add dues grace period is 60 days
• Article II, Section 3 - Special Board Meetings "…may be called by the President or shall be called by the Corresponding Secretary…"
• Article III
  - Board will be comprised of Officers and five other persons
  - References to documents that need to be kept as permanent records will be associated with Recording Secretary - applies to Article III and elsewhere in the By Laws
  - Corresponding Secretary is the official address of the club
• Article IV - Dates specified in the Nominations procedure need to be revised to correspond with the dates specified in Election Timetable (see "MEMBERSHIP APPLICATION" notes in these minutes)

Tracy Burdick moved to accept the Constitution and By Laws as revised by the Board today. Seconded by Jim Hilton. Approved by voice vote.

NEW BUSINESS:
Additional (i.e., fifth) Board Member will be Jan Leonard, who has agreed to accept this position.
Tracy Burdick moved we recommend a fifth Board member at the general meeting. Seconded by Jim Hilton and approved by voice vote.

BREED DISPLAY AT PAWS FOR CHARITY on August 2. Tracy Burdick is coordinating this event. Members willing to volunteer should contact Tracy.

Meeting adjourned at 4:05 pm.

Respectfully submitted,
Kathryn N Bryant

COLUMBINE PAPILLON CLUB

June 13, 2003 @ Carolyn Mill's residence, Florence, CO
Minutes of Board Meeting

BOARD MEMBERS PRESENT: Kathryn Bryant, Marge Boughan, Carolyn Mills, Lou Hilton, Jim Hilton, Pati Matthews, Martha Rabe, Chris Wellman

Chris Wellman, CPC president, called the meeting to order at 11:20am.

MINUTES from the previous board and general meeting were read. Chris Wellman made a motion to accept the minutes, second by Martha Rabe, minutes accepted by board members.

TREASURER'S REPORT: Once again, Jim Hilton reported that we currently have no money in the treasury.

PRESIDENT'S REPORT: Chris Wellman pointed out that we need to focus on producing a club roster and member addresses. Also, we should decide on dates and times for the next meeting.

PLAYDAY: Chris thanked Pati Matthews and Carolyn Mills for putting together today's play day. Chris noted that Karen Hagler and Martha Rabe have both volunteered to host other play days. The consensus of board members is that we should alternate north and south locations. Also, Chris pointed out that the rally demonstration to be presented at today's play day counts toward education credit.

BREED DISPLAY AT COLORADO SPRINGS KENNEL CLUB: Although all the display materials were assembled, the proposed papillon breed display did not happen. As it turned out, advance reservations were required for the display tables. (Application forms were in the premium list.) Jim Hilton will check premium lists for other shows, like Greeley, to see if breed displays are offered at those shows.

NEWSLETTER: Peggy Hrouda (who was not at this meeting) has informed several board members that she will send out the newsletter. Kathryn Bryant should email meeting minutes to Peggy.

CONSTITUTION: Marge Boughan noted there is no reference to Corresponding Secretary in the minutes. Chris Wellman will add the Corresponding Secretary position to the revised Constitution.

AKC APPLICATION: Kathryn Bryant confirmed that she sent the new club application form to the AKC.

LOGO COMMITTEE: Carolyn Mills reported that she hasn't been contacted but will call Cathy Mills about the logo.

NEXT BOARD MEETING: will be at Tosh's Mexican restaurant in the Denver Tech Center on Saturday, July 19, 2003, at noon.

NEXT REGULAR MEETING: will be on Saturday, August 16, 2003, at the Greeley show site after the papillon judging.

Board Meeting was adjourned at 12:10pm.

Respectfully submitted,
Kathryn N Bryant
Recording Secretary

-------------------------------

COLUMBINE PAPILLON CLUB
June 13, 2003 @ Carolyn Mill's residence, Florence, CO
Minutes of General Meeting

MEMBERS & GUESTS: Kathryn Bryant, Marge & Ellsworth Boughan, Carolyn Mills, Pati Matthews, Martha Rabe, Chris Wellman, Megan Nehls, Scott Williams, Keith & Eileen Carpenter, Bob & Bobbie Ely, Ed & Joan Bour, Dean Wubbena, Carl Ware, Chris Stribley, Lou & Jim Hilton (corrected per 07/19/03 meeting)

This meeting was held under the auspices of a Papillon Play Day organized by Pati Mathews, in the lovely shaded yard at Carolyn Mill's residence. After a bounteous pot luck luncheon, Chris Wellman, CPC President, spoke a few words to welcome everyone to the first-ever CPC Papillon Play Day. No formal business was conducted at this meeting. Instead, each (human) Play Day participant had the opportunity to introduce themselves and give a brief history of their involvement with the papillon breed. After the formalities were over, the meeting dissolved and everyone turned their attention to Kathryn Bryant's Rally Obedience demonstration. Many observers seemed to like the more casual structure of rally as opposed to the regular-style obedience. The rally course was left up and several people walked their own dogs through the exercises. By this time it was well past mid-afternoon - not long afterwards everyone packed up, said goodbyes to many new friends, and headed their separate ways. As we were leaving, Pati passed out treats for the canine participants.

Respectfully submitted,
Kathryn N Bryant
Recording Secretary

April 19, 2003

COLUMBINE PAPILLON CLUB

April 19, 2003 @ Pegasus Restaurant, Castle Rock, CO
Minutes of General Meeting

MEMBERS PRESENT: Kathryn Bryant, Marge Boughan, Carolyn Mills, Lou Hilton, Jim Hilton, Tracy Burdick, Pati Matthews, Martha Rabe, Chris Wellman, Megan Nehls, Scott Williams, Carl Ware, Carol Worcester, Peggy Hrouda, Ginger Williams, Cathy Mills, Leslie Perkins

Chris Wellman, CPC president, called the meeting to order at 1:55 pm. Lou and Jim Hilton had to leave soon after meeting was called to order.

The minutes of the previous meeting were approved. Three people did not receive email copies and Marge Boughan will resend those minutes.

TREASURER'S REPORT: Chris Wellman (reporting for Jim Hilton) announced that we were broke but we don't have any bills, either.

COMMITTEE REPORTS:
Playday: Pati Matthews reported on the progress of finding a location. Saturday, June 14, was selected as a tentative date. Pati will send out email notices once the details are finalized. (Secretary's note: after the meeting was adjourned Pati and Carolyn Mills agreed to hold the playday at Carolyn's home in Florence, Colorado.)
Breed Display: Chris Wellman reported that Jim Hilton is working on the details.

Newsletter: Peggy Hrouda, the newsletter editor, reported the newsletter would be named "Flutterby News." It will be produced every other month and will contain good news, member profiles, minutes, memorials, want ads, and meeting notices.

Constitution and By-Laws: Chris Wellman reported committee members are herself, Tracy Burdick, and Jan Leonard. Twenty percent of membership will constitute a quorum.

AKC Application: Tracy Burdick reported that the final application is dependent on the definition of membership. Chris Wellman reviewed the definitions and the potential effects of membership categories on a quorum. Club members agreed by consensus on the following categories and annual dues: Individual (1 vote) $15/yr, Household (1 vote) $25, Associate (no vote) $10, Junior (no vote) $5. With a show of hands, members agreed that to maintain voting status (Individual and Household) members must attend a minimum of two meeting within a six-month period. Tracy Burdick will conduct a survey of charter members, required for AKC records. The results will be given to Kathryn Bryant, CPC recording secretary, to forward to AKC. Tracy described some of the AKC requirements for club membership including two 'B' matches within eighteen months, experience of Charter Members, records of club developments, minutes, and AKC liaison. The recording secretary must send a New Club Profile information sheet to AKC immediately to announce intention of becoming a club, and then send a completed copy later with information regarding club activities, etc.

NEW BUSINESS
Newsletter expenses: Peggy Hrouda collected contributions from those in attendance to defray the cost of stamps and copy expenses of the first newsletter.
Logo: Cathy Mills' husband is a graphic artist with 25 years of experience. He has volunteered to donate ten hours of his time toward producing a club logo. Cathy Mills, Peggy Hrouda, and Carolyn Mills agreed to serve on the Logo Committee.

Motion to adjourn by Pati Matthews, seconded by Peggy Hrouda. Meeting adjourned at 3:10 pm.

Respectfully submitted,
Kathryn N Bryant

-----------------------------

COLUMBINE PAPILLON CLUB
April 19, 2003 @ Pegasus Restaurant, Castle Rock, CO
Minutes of Board Meeting

MEMBERS PRESENT: Kathryn Bryant, Marge Boughan, Carolyn Mills, Lou Hilton, Jim Hilton, Tracy Burdick, Pati Matthews, Martha Rabe, Chris Wellman (arrived after start of meeting).
NON-BOARD MEMBERS: Megan Nehls, Scott Williams, Carl Ware, Carol Worcester, Peggy Hrouda

Tracy Burdick, CPC vice president, called the meeting to order at 12:15 pm.

TREASURER'S REPORT: Jim Hilton reported that we currently have no money in the treasury.

SECRETARY'S REPORT: Marge Boughan reported that the minutes of the last meeting had been sent to club members via email. It was noted that most members received a copy. Marge corrected the email addresses of people who did not receive the minutes (that is, Pati Matthews <patimatt@aol.com> and Kathryn Bryant <nettles2@att.net>). It was also noted that Cathy Mills spells her first name with a "C", not "K." Marge and Kathryn Bryant decided that Kathryn Bryant should be recording secretary (responsible for meeting minutes) and Marge would be corresponding secretary. (Secretary's note: this is a reversal of the roles stated in the previous minutes.)

PLAYDAY: Pati Matthews has been looking into sites for a play day. Mantayo Kennels training building will cost $27/hr and is available Saturdays from 11-1 and from 11-3 on Sunday s. Pati notes found out Longmont has two dog parks, one for small dogs, one for big dogs. The drawback with a park venue is that we cannot restrict a section for our exclusive use. The question of insurance came up, with respect to holding a playday at Mantayo. Pati is to check whether Mantayo's insurance coverage would apply to our event, too. Regarding participation fees: consensus was that non-club members should pay more. Rules and regulations are left up to the event organizer, but should be established beforehand. Chris Wellman noted that we could get education credits from the AKC if we call it a "fun match" and adhere to AKC guidelines.

BREED DISPLAY AT COLORADO SPRINGS KENNEL CLUB: Jim Hilton has looked into setting up a 6' to 8' table at the CSKC show. Tracy Burdick volunteered an old display and papillon calendar pictures. Members may donate photos. CPC membership information and a breeder referral list would also make interesting items for the display.

OLD BUSINESS:
Constitution: Chris Wellman has updated the proposed constitution with items mentioned from the last meeting. This newest version has been mailed to the Constitution Committee members.
AKC Application: Tracy Burdick passed out a sample membership application. Membership categories, such as associate, household, and junior, were discussed but no decision was made.

Board Meeting was adjourned for lunch.

Respectfully submitted,

Kathryn N Bryant
Recording Secretary

Columbine Papillon Club

The second organizational meeting of interested Papillon owners was called to order March 15, 2003, at the Pegasus Restaurant in Castle Rock, by Chris Wellman who chaired the meeting. Following lunch, each person introduced themselves, when they got their first papillon and their interests in Papillons.

Pati Matthews reported on possible locations for a Papillon Play day. She will provide additional information at the next meeting.

Tracy Burdick reported on parent club information. She obtained information from the Florida Sunshine Club who just received AKC approval. Jan Leonard was added to the by-laws committee.

Chris Wellman has also contacted AKC for additional information on club formation.

Club names were discussed. Those suggested were Rocky Mountain Papillon Club, Front Range Papillon Club, Columbine Papillon Club, Papillon Club of Central Colorado and Mile High Papillon Club. Following discussion the name Columbine Papillon Club was chosen.

Nominations for officers were read as follows:
President - Chris Wellman
Vice - President - Tracy Burdick
Recording Secretary - Marge Boughan
Corresponding Secretary - Kathryn Bryant
Treasurer - Jim Hilton
Board Members - Martha Rabe, Lou Hilton, Carolyn Mills, Pati Matthews
Tracy Burdick moved, seconded by Martha Rabe that the slate of officers be accepted as presented. The slate was elected unanimously.

Chris Wellman presented a constitution for the organization to be discussed. It was decided to have bimonthly meetings, February, April, June, August, October and December meetings. They may be held at shows or at a designated meeting place.

Quorum was discussed as a percentage of voting members. The exact percentage will be determined. The secretary will establish whether a quorum is present and business can be conducted.

Membership status was discussed as Regular, Household, Junior and Associate. Regular and Household members would have voting privileges while Junior and Associate would not have voting privileges. Members must be at least 18 years of age for voting privileges. Fees for each membership will be established. Voting members must attend at least three meetings to retain voting privileges.

It was decided that that the club year shall begin on the first day of May and end on the last day of April. The annual meeting will be held in April.

Jan Leonard will chair the Fun Match committee. Other members volunteered to assist Jan. Further information will be given at the next meeting. It was decided to try for a fun match at the Colorado Springs dog show in June. Other committee members include Lou Hilton, Cathy Mills, Meagan Nehll and Marge Boughan.

Jim Hilton will contact the Colorado Springs Kennel Club as to the possibility of setting up a breed display at their show. Tracy Burdick has some materials that could be used in a breed display. Jim Hilton will chair the Education Committee assisted by Cathy Mills and Chris Wellman.

Tracy Burdick will send out an interest survey obtained from the Florida Sunshine Club.

It was decided that minutes and notices will be mailed after club AKC approval.

The next organizational meeting will be held April 19, 2003 at the Pegasus Restaurant in Castle Rock. Lunch will be a 1:00pm.

Directions to the Pegasus are:
From the south, take I 25 north to exit 181. At the stop sign turn left (Wilcox). Go to 3rd street and turn left on 3rd street. Go to Jerry Road and the restaurant is between 3rd and 4th on Jerry Road.
From the north, take I 25 south to exit 182. Turn left to cross the freeway. Take Wilcox to 4th and turn right to Jerry Road.

Recording Secretary
Marge Boughan